One company. One system.

Run projects, clients, finance, HR, communications, design and AI employees on the same records, the same permissions and the same workflows, instead of a stack of separate tools that spend their lives trying to sync.

Free for up to five people. Every paid plan includes every app. Browser, Mac and iPhone.

Your company is connected. Your software usually is not.

A client starts in the CRM, becomes a project somewhere else, gets invoiced in another system and discussed in another tab. Then somebody builds an integration, exports a spreadsheet or copies the same information again.

nineloops was built around a different idea: the company should exist once.

Built as one system from the start

nineloops does not connect a collection of separate products after the fact. The apps share the same records and the same rules, so work moves from one part of the company to the next without being recreated.

One set of records
Change a client, task or person once and the same record is right everywhere it is used.
Work that moves
A won deal opens its delivery project and tells Finance. Its invoice bills the same company and is filed against that project, and the project's room has the project's people in it.
One set of permissions
Access rules live with the data and apply across the workspace, to people and to AI alike.
One bill
Every paid plan includes every app. Plans scale with the size and usage of the company, not with which departments may use which tools.

See what connected actually means

A new client should not create six new versions of the same company. Here is one client, from first message to final report: at every step the people, work, documents, conversations and numbers stay attached to the same record.

1. A lead writes in (Social)
A chat on your website files a lead in the CRM with an owner. A WhatsApp conversation finds the person already in the CRM, or adds them in one click.
2. The deal is won (CRM)
Mark it won and the delivery project opens in Spaces, for the same company.
3. The client room (Team Space)
The project has its own room, and the people on the project are the people in it.
4. The team works (Spaces)
Tasks, approved time and the budget sit on the project, beside what has been invoiced and paid.
5. The invoice goes out (Finance)
Raise it from the won deal or bill the project's approved time. Either way it is filed against the project, and the project shows what it has cost and earned.
6. The coverage lands (Monitoring)
A mention of the client becomes a coverage clip in one step.
7. The client report (Reports)
The clip goes into the client's report, which they open from a shared link.

A workspace for people and AI

AI is moving from answering questions to doing work. nineloops gives AI employees the same operating environment your team already uses: company records, tools, permissions, memory, workflows and approval rules.

Hire AI employees in Brain for defined roles. They work across the areas you give them access to, and anything customer-facing or financial can be held for a person to approve. Levi, the assistant built into every app, answers from the live company records you are allowed to see.

AI is not another tab in nineloops. It works inside the company.

Everything the company runs on, in the same workspace

Nine apps, drawn the way the mark draws its loops: each one a part of the company, all of them turning on the same records and the same permissions. Each app's own page says how it works with the rest.

Spaces
Projects, tasks, workload, approvals, time and delivery planning
CRM
Leads, companies, contacts, deals and the handover from sale to delivery
Finance
Invoices, bills, expenses, purchase orders, retainers, budgets and a double entry ledger
HR
People, time off, contracts, onboarding, pay, documents and scheduling
Distribute
Email campaigns sent from your own address
Monitoring
News, Reddit and the feeds you add, for the company, clients and competitors
Reports
Branded client reports, with the coverage and the numbers behind them
Social
WhatsApp and website chat today; Instagram and Facebook once Meta approves them
Studio
Posts, presentations and documents on the company's brand kit

What makes the apps one company

Home
Start the day with what needs you across the company: mail, calendar, tasks and approvals.
Docs
Company knowledge with reviews, version history and records kept for as long as the rule says.
Team Space
Conversations that sit beside the work they are about, with records as live cards.
Automations
Routine work moved across apps with triggers, conditions, approvals, webhooks and AI steps.
Brain
AI employees with roles, tools, memory and permissions, working inside the workspace.

Learn the system once

Separate software means separate screens, settings, permissions and ways of working. nineloops is one product, so the same navigation, the same records, the same permissions and the same views follow people from one app to the next.

Stop adding another subscription every time the company grows

Every paid plan includes every app. Choose a plan for the size of the company, the storage, the AI usage and the support you need, rather than buying a different product for every department.

Free for up to five people, with no card.

One system means the rules matter

nineloops keeps each workspace separate and enforces permissions where the data lives. Roles, record visibility, two-step verification, an audit history, separation of duties in Finance and the permissions you give AI apply across the system.

Your workspace can be exported in full from Settings, and every action an AI takes is logged and most can be undone.

Start with one system before the stack becomes a problem

A growing company begins with spreadsheets, then adds a CRM, a project tool, HR, finance, email marketing, social and AI. nineloops gives it one foundation from the start, already connected as the team grows.

From new business to delivery to reporting

Agencies and service businesses keep the client connected from the first lead through the project, the team's workload, the retainer, the invoice, the campaign, the coverage and the report. The work changes. The client record does not.

The same workspace, wherever the work happens

Use nineloops in the browser, in the native Mac app that keeps working offline, or on iPhone, on the same company workspace.

nineloops takes over a large part of the everyday software a company runs on. Where you keep a specialist, such as your accountant's own software, your data leaves in full whenever you want it.

Everything the company runs on, app by app

Spaces · Plan the work the way your team reads it

A space for each client or team, projects inside it and tasks inside those. Every project opens as a list, a table, a board and a calendar, and you can add a Gantt chart, a timeline, workload, sprints, goals, timesheets and more. Each view reads the same tasks, so a date changed in the calendar is changed everywhere.

Spaces is the project and task app in nineloops. Each client or team has a space, projects sit inside it and tasks inside those. A project can be read as a list, table, board, calendar, Gantt chart, timeline, workload, sprint board with burndown and velocity, goals, portfolio, timesheet, dashboard, gallery, activity feed, team view, form, feed or document list, and every view reads the same tasks. Tasks carry subtasks, checklists, five dependency types with lag, approvals, confidentiality levels and time logged against them, and they link to the deals, invoices, documents and conversations elsewhere in nineloops that explain why the work exists.

<a href="/apps/spaces">More about Spaces</a>

CRM · Know every client, every deal and every relationship

Leads, contacts, companies and deals, with a Today page worked out from what has already happened in your inbox, calendar, calls and forms. Every contact carries a relationship score from its real activity, and a won deal can open its delivery project in Spaces with the client already in it.

CRM is the client and sales app in nineloops. It covers leads, contacts, companies, deals, pipelines, playbooks, reports, attribution, a relationship network and territories. Its Today page is worked out from the inbox, the calendar, calls and forms, every contact carries a relationship score from 0 to 100 based on real contact, and leads carry a score with an A to D grade that shows its working. You can start from one of 27 industry structures and change the fields, stages and names to suit you, and a won deal can create its delivery project in Spaces with the client details already in it.

<a href="/apps/crm">More about CRM</a>

Finance · See where every £ came from and where it went

Ten connected databases for money in, money out, and planning and closing: invoices, credit notes, customers, retainers, bills, expense claims, purchase orders, vendors, budget lines and the month-end close. Everything posts to a double entry ledger, and the person who raises a bill cannot be the person who approves it.

Finance is the money app in nineloops. Ten connected databases cover invoices, credit notes, customers and retainers, then bills, expense claims, purchase orders and vendors, then budget lines and the month-end close, and each one can be read as a table, board, calendar, timeline or gallery. Everything posts to a double entry ledger in which entries must balance and posted entries are reversed rather than edited. Separation of duties is enforced on the server, issued invoices are locked, and what a customer owes is worked out as total minus paid minus credit, so every screen shows the same number.

<a href="/apps/finance">More about Finance</a>

Distribute · Email campaigns that go out from your own address

Write the email on a canvas of blocks, choose the groups or saved views that get it, and send it from your connected mailbox or your own email server. Before it leaves you see exactly how many people it will reach, and afterwards every delivery, open and click is counted for each person.

Distribute is the email campaign app in nineloops. You write the email on a canvas of blocks, check it against six rules before it leaves, and send it to groups or saved views, with duplicates and opt-outs removed and the exact number of recipients shown on the send button. It sends from a connected Gmail account or through SMTP, Amazon SES, SendGrid or Postmark, with daily and per-minute limits, records consent for every person, adds an unsubscribe footer, and counts delivered, opened and clicked for each recipient.

<a href="/apps/distribute">More about Distribute</a>

Monitoring · Know what is being said about you as it is said

Set up a monitor for your company, a client, a person or a launch, and nineloops reads Google News, Reddit and the RSS feeds you add, as often as every 15 minutes. Each mention arrives with its outlet, its reach and how it reads, and a capture of the page as it stood whenever the site allows one.

Monitoring is the media and brand monitoring app in nineloops. Monitors watch Google News, Reddit and the RSS feeds you add, on a schedule as frequent as every 15 minutes, and every mention arrives with its outlet, reach, advertising value and sentiment, with a capture of the page as it stood whenever the site allows one. Alerts fire on negative pieces, big outlets, senior names and unusual volume, incidents let a team work a story together, competitors are counted from what you have collected, and any mention can be added to a report.

<a href="/apps/monitoring">More about Monitoring</a>

Reports · Turn the coverage you earned into a report you can send

Collect every piece of coverage with its outlet, audience and authority, and build it into a branded report. Share the report as a page with a view count, or send it as a PDF, and use the same clips in every report that needs them.

Reports is the coverage reporting app in nineloops. It keeps a vault of every clip with its outlet, headline, date and a screenshot, builds branded reports with estimated audience, authority, engagements and backlinks, shares them as a page with a view count, and exports them as PDF or CSV. Clips can be grouped into collections, added by link or added from a mention in Monitoring, and the publications and journalists behind them are kept in a media database.

<a href="/apps/coverage">More about Reports</a>

HR · Your people, their records and their time off

Employee records, the org chart, time off, scheduling, positions and headcount, payroll preparation, compensation, benefits, documents with signing, credentials and safety. HR Home shows what needs a person today, and managers, employees and HR each see what their role allows.

HR is the people app in nineloops. It covers employee records, the org chart, time off, scheduling, recognition, records, positions and headcount, provisioning, payroll preparation, compensation, benefits, documents with built-in signing, credentials, safety and reports. HR Home shows what needs a person today, retention rules and legal holds protect documents from deletion, and each person's access follows their role, so managers can approve for their team without seeing private pay details. Payroll prepares pay runs and payslips from the lines you define, and salaries are paid through your bank or payroll provider.

<a href="/apps/hr">More about HR</a>

Social · Your WhatsApp number, answered by the whole team

Run your WhatsApp Business number as a shared inbox with an owner on every conversation, send approved templates to the people who said yes, and put an AI employee on your own website to answer visitors. Instagram and your Facebook Page, with publishing, Messenger, comments and lead forms, open in the same module once Meta approves them. Every screen shows Meta's rule before you press: whether you may still reply, what a template will be filed as, and what your number may send tomorrow.

Social is the WhatsApp, website, Instagram and Facebook app in nineloops, built by a Meta partner on the WhatsApp Business Platform and Meta's official Instagram and Facebook APIs. WhatsApp is live: your own Business number runs as a shared inbox with an owner on every conversation and the customer's 24 hour window shown on each one, approved templates go to consenting contacts as campaigns, and the number's quality rating and daily limit are shown as Meta reports them. One line of code puts an AI employee on your own website, whose chats land in the same inbox, and counts your real visitors. Instagram and the Facebook Page open in the same module once Meta approves them: publishing photos, carousels, Reels, Stories and Page posts with scheduling and approval, Messenger and Instagram direct messages, comments in public and in private, and lead form submissions into the CRM. Meta bills WhatsApp conversations to your own WhatsApp Business account, and nineloops adds nothing to that bill.

<a href="/apps/social">More about Social</a>

Studio · Design on brand, beside the work

A design editor inside nineloops for social posts, presentations and documents. Your brand kit holds the approved colours, fonts and logos, comments and approvals stay on the design, and every saved version can be reopened.

Studio is the design app in nineloops. It builds social posts, presentations and documents on a canvas with pages, text, shapes, images, video, tables, charts and QR codes, and keeps a shared brand kit of colours, fonts and logos that can be read from your website. It resizes designs to other formats, creates batches from data, removes backgrounds on your own device, cuts out subjects, erases and extends images, opens PowerPoint files as editable pages, and keeps comments, approvals and every saved version on the design.

<a href="/apps/studio">More about Studio</a>

What makes the apps one company

Home · Start every day knowing what needs you

Home is where each person's day starts. Needs you lists the tasks that need a decision from you, My Tasks sorts your work into overdue, today, next up, blocked and later, the Inbox brings your Gmail or Outlook mail beside the work, and Schedule puts your calendar, dated tasks, events and approved leave on one day. On paid plans Levi writes your Briefing, looks ahead in Foresight and answers in Ask.

Home is the daily start page in nineloops, on every plan including Free. It carries Needs you, the tasks that are late, stuck or have nobody on them; My Tasks, which sorts your tasks into overdue, today, next up, blocked and later and also shows them by stage, on a calendar or as a table; a scratchpad that turns a line into a task; the Inbox, where your Gmail or Outlook mail sits beside the work with a stage, an owner, labels and links to the records it is about; Schedule, one calendar of your events, dated tasks and approved leave in day, four day, week, month and agenda views; and your direct messages. On paid plans Levi writes a daily Briefing, looks ahead in Foresight and answers questions in Ask with its sources.

<a href="/apps/home">More about Home</a>

Docs · Documents your team can stand behind

Every document has a steward who answers for it, a verification that lasts until the date you set, and a list of the records that rely on it. Write together live, ask for a review, publish a version, and see at a glance which pages are current and which need a person.

Docs is the document and wiki app in nineloops. Every document has a steward, a lifecycle status and a verification that lasts until a date you choose, so the library shows which pages are current and which need review. Teams write together live, comment and resolve, ask for reviews, publish versions, link pages to the deals, tasks and invoices they support, share with named people, the workspace or a public link, lock folders with a password, keep secrets in an encrypted vault, and export to Markdown, HTML, Word or PDF.

<a href="/apps/docs">More about Docs</a>

Team Space · Talk where the work is

Rooms for the company, each team, each space and each project, plus direct messages. Drop a project, a deal, an invoice or a report into a room as a live card, mark the messages that were decisions, and start a voice or video call from the same window on Growth and above.

Team Space is the messaging app in nineloops. It has rooms for the company, teams, spaces and projects, direct messages, threads that resolve, a Needs you queue, a Decided page for what the team agreed, a Files page, and My Office for your status and the people around you. Projects, deals, invoices, documents, reports and mentions arrive in messages as live cards, voice notes and scheduled messages are built in, and voice and video calls run peer to peer from any conversation on Growth and above.

<a href="/apps/chat">More about Team Space</a>

Automations · Let the routine steps run themselves

Turn on a ready-made recipe in one click, or build a multi-step workflow with filters, branches and webhooks. A won deal can create the handover tasks, ask for an approval and post in the client's room, and every run is logged with what it did.

Automations is the workflow app in nineloops. Switch on one of 64 ready-made templates, or build a workflow from 40 triggers and 21 actions with conditions, branches, delays, approval waits, webhooks and AI steps. A won deal can create the handover tasks, request an approval and post in a room, and every run is logged with its trigger, version, inputs, outputs and outcome.

<a href="/apps/automations">More about Automations</a>

Brain · AI employees who work inside your company

Hire an AI employee for a role, give them a department, working hours and the tools they may use, and hand them work in a conversation. They work inside your permissions, keep a memory of your company, and anything that reaches a customer or moves money waits for a person to approve. Levi, the assistant in every app, writes your Briefing, looks ahead in Foresight and answers in Ask.

Brain is the AI employees app in nineloops. You hire AI employees for roles, give them departments, working hours, tools and permissions, and hand them work in a conversation. They answer from your own records within your permissions, keep a memory of your company, log what they did, and wait for a person to approve anything that reaches a customer or moves money. Levi, the assistant built into every app, writes the daily Briefing, looks ahead in Foresight and answers questions in Ask with its sources.

<a href="/apps/levi">More about Brain</a>

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